Privacy Policy
Protecting your privacy is important to us.
Aegis Legal Limited (trading as Aegis Legal) is a limited company registered in England and Wales under company number 07022643 and with its registered office at: George House, Mallory Yard, Goostrey Way, Knutsford, Cheshire, WA16 7GY. It has notified the Information Commissioner’s Office (ICO) that it processes personal data (under number Z1973482).
Aegis Legal’s contact details are as follows:
Aegis Legal, George House, Mallory Yard, Goostrey Way, Knutsford, Cheshire, WA16 7GY
E-mail: info@aegislegal.co.uk
Telephone: 01565 872220
Please take a moment to read our Privacy Policy to learn how Aegis Legal handles client information.
This Privacy Policy sets out how Aegis Legal complies with European Union data protection requirements, specifically those pursuant to the General Data Protection Regulation (“GDPR”), effective from 25th May 2018.
Aegis Legal takes your privacy seriously. Because we gather certain types of information about our website users and clients, we want you to understand the terms and conditions surrounding the collection and use of that information. This privacy statement discloses the types of information we gather, how we use it and how to correct or change it.
Who does this privacy policy apply to?
This privacy notice applies to the following categories of data subjects:
- clients or prospective clients
- individuals applying for a career at Aegis Legal
- website visitors
- suppliers
- contacts
- office visitors
- individuals who contact us and other individuals
How and why do we collect information about you?
We collect most of the personal data directly from you e.g., in person, by telephone, text, email and any mobile applications (e.g. the InCase app). However, we may also collect information from:
- publicly accessible sources, e.g. Companies House or HM Land Registry
- a third party directly, e.g.
- a business such as a claims management company that has introduced you to Aegis Legal
- sanctions screening providers
- credit reference agencies
- customer due diligence providers
- a third party with your consent, e.g.
- your bank or building society another financial institution or advisor
- consultants and other professionals we may engage in relation to your matter
- your employer and/or trade union, professional body or pension administrators
- your doctors, medical and occupational health professionals
- via our website – we use cookies on our website (for more information on Cookies, please see further below. At certain points during your visit to our website, we may ask you to enter personal details such as your name, address, telephone number or email address. You will also be asked whether you consent to use of that data and for what purposes it will be used. We will not use your data except to fulfil a request you make when disclosing those details and except in accordance with this Privacy Policy with your consent.
The information that we need for these purposes is known as your “Personal Data”.
When you visit Aegis Legal’s website, we have the ability to automatically collect information about your visit, such as your browser type, your IP address, and the website from which you came.
We also collect information about you when you fill in any of the forms on our website i.e. sending an enquiry or giving feedback etc. Please see “The purpose of controlling and/or processing your Personal Data” section below.
We may collect information about your preferences both when you tell us what these are and by analysis of site traffic, including the use of IP addresses and cookies. Please see our page on ‘cookie usage‘ to find out how we use this data.
When submitting forms on our website we do not use a third-party provider for automated data collection and processing purposes and we will only hold the data in line with this Privacy Policy.
Analytics and Re-marketing
To enhance your experience across the Aegis Legal website, please note that we use ‘Google Analytics’ and ‘Google Remarketing List for Search’ to store information about how visitors use our website so that we may make improvements to the customer journey and give visitors a better user experience.
Google Analytics is a third-party information storage system that records information about the pages you visit, the length of time you were on specific pages and the website in general, how you arrived at the site and what you clicked on when you were there. These cookies do not store any personal information about you eg. name, address etc. and we do not share the data. For any information on how Google uses data to provide their services, then please view their Privacy Policy and Terms of Service below:
Privacy Policy – http://www.google.com/intl/en/policies/privacy/
Terms of Service – https://www.google.com/analytics/terms/us.html
Should you have any queries regarding the capture, storage and use of personal information by Aegis Legal, please contact us:
Aegis Legal, George House, Mallory Yard, Goostrey Way, Knutsford, Cheshire, WA16 7GY
E-mail: info@aegislegal.co.uk
Telephone: 01565 872220
Other websites
Our website may contain links to other websites. Once you have clicked on these links we do not have any control over the websites at which you will arrive. Therefore, we cannot be responsible for the protection and privacy of any information that you provide whilst visiting such sites. You should look at the privacy statement applicable to the website in question.
Internet Based Advertising
We use Facebook, ‘X’ formerly known as Twitter and Google Adwords advertising services and as such there are tracking codes installed on our website so that we can manage the effectiveness of these campaigns. We do not store any personal data within this type of tracking.
IP addresses
An IP or Internet Protocol Address is a unique numerical address assigned to a computer as it logs on to the internet. Aegis Legal do not have access to any personal identifiable information and we would never seek this information.
When you visit our website, we store web server logs which show your IP address, this gives us information such as which pages you looked at, whether the page request was successful or not and which browser you use to view the page. The use of this data is purely for statistical purposes or to perform any legal access request that we receive.
The purpose of controlling and/or processing your Personal Data
The table below explains what we use your personal data for and why:
| What we use your personal data for | Our reasons |
|---|---|
| Providing services to you. | To perform our contract with you or to take steps at your request before entering into a contract. |
| Centro comercial Moctezuma | Francisco Chang |
| Preventing and detecting fraud against you or us. | For our legitimate interest, i.e. to minimise fraud that could be damaging for you and/or us. |
| Conducting checks to identify our clients and verify their identity. Screening for politically exposed persons, financial and other sanctions or embargoes. Other activities necessary to comply with our professional, legal and regulatory obligations that apply to our business, e.g. under health and safety law or rules issued by the Solicitors Regulation Authority. | To comply with our legal and regulatory obligations. |
| To enforce legal rights or defend or undertake legal proceedings | Depending on the circumstances: |
| • in other cases, for our legitimate interests, i.e. to protect our business, interests and rights. | |
| Gathering and providing information required by or relating to audits, enquiries or investigations by regulatory bodies. | To comply with our legal and regulatory obligations. |
| Ensuring our business policies are adhered to, e.g. policies covering security and internet use | For our legitimate interests, i.e. to make sure we are following our own internal procedures so we can deliver the best service to you |
| Operational reasons, such as improving efficiency, training and quality control | For our legitimate interests, i.e. to be as efficient as we can so we can deliver the best service to you at the best price |
| Ensuring the confidentiality of commercially sensitive information | Depending on the circumstances: |
| for our legitimate interests, i.e. to protect trade secrets and other commercially valuable information; | |
| to comply with our legal and regulatory obligations. | |
| Statistical analysis to help us manage our business, e.g. in relation to our financial performance, client base, services range or other efficiency measures. | For our legitimate interests, i.e. to be as efficient as we can so we can deliver the best service to you at the best price |
| Preventing unauthorised access and modifications to systems | Depending on the circumstances: |
| • for our legitimate interests, i.e. to prevent and detect criminal activity that could be damaging for you and/or us; • to comply with our legal and regulatory obligations. |
|
| Protecting the security of systems and data used to provide services. | to comply with our legal and regulatory obligations. |
| We may also use your personal data to ensure the security of systems and data to a standard that goes beyond our legal obligations, and in those cases our reasons are for our legitimate interests, i.e. to protect systems and data and to prevent and detect criminal activity that could be damaging for you and/or us. | |
| Updating and enhancing client records. | Depending on the circumstances: |
| • to perform our contract with you or to take steps at your request before entering into a contract; • to comply with our legal and regulatory obligations; • for our legitimate interests, e.g. making sure we can keep in touch with our clients about existing and new services |
|
| Statutory returns. | To comply with our legal and regulatory obligations. |
| Ensuring safe working practices, staff administration and assessments. | Depending on the circumstances: |
| • to comply with our legal and regulatory obligations; • for our legitimate interests, e.g. to make sure we are following our own internal procedures and working efficiently so we can deliver the best service to you |
|
| Marketing our services and those of selected third parties to: | For our legitimate interests, i.e. to promote our business to existing and former clients |
| Marketing our services and those of selected third parties to: | For our legitimate interests, i.e. to promote our business to existing and former clients |
| • existing and former clients;
• third parties who have previously expressed an interest in our services; • third parties with whom we have had no previous dealings |
|
| Credit reference checks via external credit reference agencies. | For our legitimate interests, i.e. to ensure our clients are likely to be able to pay for our services. |
| External audits and quality checks, and the audit of our accounts. | Depending on the circumstances: |
| • for our legitimate interests, i.e. to maintain our accreditations so we can demonstrate we operate at the highest standards; • to comply with our legal and regulatory obligations |
|
| To share your personal data with members of our group and third parties that will or may take control or ownership of some or all of our business (and professional advisors acting on our or their behalf) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale or in the event of our insolvency. | Depending on the circumstances: |
| In such cases information will be anonymised where possible and only shared where necessary. | • to comply with our legal and regulatory obligations; • in other cases, for our legitimate interests, i.e. to protect, realise or grow the value in our business and assets. |
Personal data we will collect about you
The table below sets out the personal data we will or may collect in the course of providing legal services:
| Personal data we will collect | Personal data we may collect depending on why you have instructed us |
|---|---|
| Information to enable us to check and verify your identity, e.g. your date of birth or passport details. | Your bank and/or building society details. |
| Information relating to the matter in which you are seeking our advice or representation. | Details of your personal or professional online presence, e.g. social media profile. |
| Your financial details so far as relevant to your instructions, e.g. for a loss of earnings claim. | Your employment status and details including salary and benefits in which your employment status or income is relevant. |
| Your nationality and immigration status and information from related documents, such as your passport or other identification,. | |
| Details of your pension arrangements, e.g. if you instruct us on a loss of pension matter. | |
| Your employment records including, where relevant, records relating to sickness and attendance, performance, disciplinary, conduct and grievances, or in which your employment records are relevant. | |
| Your medical records, e.g. if we are acting for you in a personal injury claim. | |
| Your records relating to relating to criminal convictions and offences e.g. if you instruct us in relation to a criminal injuries matter. |
The above personal data is required to provide legal services to you. If you do not provide the personal data we ask for, it may delay or prevent us from providing legal services to you.
Who we share your personal data with
We routinely share personal data with:
- companies providing services for money laundering checks and other crime prevention purposes and companies providing similar services, including financial institutions and credit reference agencies;
- third parties we use to help deliver our services to you, e.g. payment service providers, IT infrastructure providers, delivery companies, barristers, expert witnesses;
- other third parties we use to help us run our business, e.g. marketing agencies or website hosts;
- third parties approved by you;
- credit reference agencies;
- our insurers and brokers; and our banks.
We only allow those organisations to handle your personal data if we are satisfied they take appropriate measures to protect your personal data.
We or the third parties mentioned above occasionally also share personal data with:
(a) our and their external auditors, e.g. in relation to the audit of our or their accounts, in which case the recipient of the information will be bound by confidentiality obligations
(b) our and their professional advisors (such as lawyers and other advisors), in which case the recipient of the information will be bound by confidentiality obligations
(c) law enforcement agencies, courts, tribunals and regulatory bodies to comply with our legal and regulatory obligations
(d) other parties that have or may acquire control or ownership of our business (and our or their professional advisers) in connection with a significant corporate transaction or restructuring, including a merger, acquisition or asset sale or in the event of our insolvency – usually, information will be anonymised but this may not always be possible. The recipient of any of your personal data will be bound by confidentiality obligations
We will keep your personal data while we are providing legal services to you. Thereafter, we will keep your personal data for as long as is necessary to:
(a) respond to any questions, complaints or claims made by you or on your behalf;
(b) show that we treated you fairly;
(c) keep records required by law.
We will not retain your personal data for longer than necessary for the purposes set out in this notice. As a general rule, if we are no longer providing services to you, we will delete or anonymise your account data after seven years. However, different retention periods apply for different types of personal data and for different services. Further details on this aspect are available on request.
Transfer of your personal data to any third countries or international organisations
Aegis Legal will not transfer your personal data to any third country and/or outside of the United Kingdom.
E-signatures
In certain circumstances, Aegis Legal will process your personal data to allow you to sign documents electronically through the use of e-signature software such as InCase or DocuSign.
The categories of personal data that we may process for facilitating the use of e-signature software might include:
(a) Your name, e-mail address, postal address, and phone number.
(b) Your job title and place of work.
(c) Your signature.
(d) Your IP address.
We process this personal data pursuant to our legitimate interests i.e. to facilitate the use of e-signature software in the course of a matter or transaction to ensure the efficient completion of the matter or transaction. If you do not provide this personal data then we not be able to offer you the use of e-signature software.
We will share your personal data with the e-signature software provider (usually InCase or DocuSign). A copy of the InCase privacy notice is available at: https://www.in-case.co.uk/. DocuSign’s privacy notice is available at: https:/www.docusign.co.uk/- these explain how InCase and DocuSign processes your personal data.
Aegis Legal Mobile Application
The Aegis Legal Mobile Application (the “InCase” app) has been fully integrated into our personal injury case management system. If you are a personal injury client, it allows us to seamlessly deliver updates and information to you to help simply the running of your claim.
The categories of personal data that we may process for facilitating the use of the InCase app might include all those in the table above. The way we use this personal data and our reasons are set out in the table above.
The Aegis Legal InCase app is provided by Lavatech Limited.
Your rights
Under the terms of data protection legislation, you have the following rights as a result of using the Aegis Legal website:
Right to Be Informed – This Privacy Policy, together with our Cookies Policy, fulfills our obligation to tell you about the ways in which we use your information as a result of you using this website.
Your right to withdraw consent – The legal basis for processing your Personal Data is your consent. You have the right to withdraw that consent and should you choose to do so, you should contact Aegis Legal’s Data Protection Officer, Aidan Wilcox at the address shown above or via E-mail at: aidan@aegislegal.co.uk
Right to Access (Subject Access Requests) – You have the right to ask us for a copy of any Personal Data that we hold about you. This is known as a “Subject Access Request”. Except in exceptional circumstances (which we would discuss and agree with you in advance), you can obtain this information at no cost. We will send you a copy of the information requested within one calendar month from the date following the date of receipt of your request.
To make a Subject Access Request, please write to our Data Protection Officer, Aidan Wilcox, at Aegis Legal, George House, Mallory Yard, Knutsford, WA16 7GY.
Right to Rectification – If any of the information that we hold about you is inaccurate, you can either:
- Contact us on 01565 872220
- Contact our Data Protection Officer, Aidan Wilcox at Aegis Legal, George House, Mallory Yard, Knutsford, WA16 7GY or via email at: aidan@aegislegal.co.uk
Right to Be Forgotten – From 25 May 2018, you can ask that we erase all personal information that we hold about you. Where it is appropriate that we comply, your request will be fully actioned within one calendar month from the date following the date of receipt of your request, unless we require more time to deal with your request in which case this will be communicated to you. For further information, please contact our Data Protection Officer, Aidan Wilcox at Aegis Legal, George House, Mallory Yard, Knutsford, WA16 7GY, or via email at: aidan@aegislegal.co.uk.
Right to Object – You have the right to object to:
- The continued use of your data for any purpose listed above for which consent is identified as the lawful basis for processing i.e. you have the right to withdraw your consent at any time.
Right to Restrict Processing – If you wish us to restrict the use of your data because (i) you think it is inaccurate but this will take time to validate, (ii) you believe our data processing is unlawful but you do not want your data erased, (iii) you want us to retain your data in order to establish, exercise or defend a legal claim, or (iv) you wish to object to the processing of your data, but we have yet to determine whether this is appropriate, please contact our Data Protection Officer, Aidan Wilcox at Aegis Legal, George House, Mallory Yard, Knutsford, WA16 7GY or via email at : aidan@aegislegal.co.uk.
Right to Data Portability – If you would like to move, copy, or transfer the electronic Personal Data that we hold about you to another organization, please contact our Data Protection Officer Aidan Wilcox at Aegis Legal, George House, Mallory Yard, Knutsford, WA16 7GY or via email at: aidan@aegislegal.co.uk.
Rights Related To Automated Decision-Making – If you would like to object to automated decision-making without any individual involvement, and to the profiling of your data, please contact our Data Protection Officer, Aidan Wilcox at Aegis Legal, George House, Mallory Yard, Knutsford, WA16 7GY or via email at : aidan@aegislegal.co.uk.
Your right to lodge a complaint with the Information Commissioner’s Office – If you have concerns about the way in which IL4U controls and/or processes your data, you have the right to complain to the Information Commissioner’s Office whose details are as follows:
By telephone: 0303 123 1113 (local rate – calls to this number cost the same as calls to 01 or 02 numbers).
By E-mail: https://ico.org.uk/concerns/
What if you think we have incorrect information about you or if you would like a copy of the information we hold about you?
You can make a Subject Access Request by writing to the Data Protection Officer, Aidan Wilcox at Aegis Legal, George House, Mallory Yard, Knutsford, WA16 7GY, or via email at: aidan@aegislegal.co.uk.
Aegis Legal will comply with your request within one calendar month from the date following the date of receipt of your request, save that Aegis Legal can refuse or charge for requests which it considers are manifestly unfounded or excessive and in these circumstances, we will tell you why we are refusing to comply and/or charging in respect of your request and the remedies available to you.
If we need more time to comply with your request we will communicate this to you.
If you believe that any information we are holding on you is incorrect or incomplete, please write to us or e-mail us as soon as possible. We will promptly correct any information which is found to be incorrect. Contact our Data Protection Officer, Aidan Wilcox at Aegis Legal, George House, Mallory Yard, Knutsford, WA16 7GY or via email at : aidan@aegislegal.co.uk.
Review of Aegis Legal Website Privacy Policy
Aegis Legal will regularly review its Privacy Policy in respect of its website and such review will be performed on an annual basis. This Privacy Policy was last updated and reviewed in April 2024 and changes made to it to reflect the additional requirements in relation to data protection by GDPR. Any changes to the Aegis Legal Privacy Policy will be published on this web page.
RECEPTION INFORMATIONS
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MODERN FACILITIES
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DIGITAL MEDICAL CHART
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NURSING SERVICES
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REGULAR CHECK-UPS
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HEART EXAMINATIONS
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Aegis Legal is a trading style of Aegis Legal Limited.
Registered in England and Wales (07022643)
Aegis Legal Limited is authorised and regulated by the Solicitors Regulation Authority (SRA No 519073)
